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Bid Number: 2017-022
Bid Title: K-15 Area Plan (Patriot Ave. to Meadowlark Blvd)
Category: Engineering/Surveying
Status: Open

Description:
REQUEST FOR PROPOSALS
CITY OF DERBY, KANSAS
PROJECT: K-15 Area Plan (Patriot Ave. to Meadowlark Blvd.)
2017-022
DATE: April 3, 2017

The City of Derby, Kansas seeks to retain professional assistance in preparing an Area Plan for the area generally along the east side of Highway K-15, from Patriot Ave. south to Meadowlark Blvd. A map of the study area is attached.

BACKGROUND

The planning area consists of a mix of commercial uses and is located along State Highway K-15. The prominent location offers excellent opportunities for business visibility, but there are a number of barriers to businesses which may otherwise locate here.
The controlled access highway and old frontage road limit access to properties. Past studies of several intersections resulted in plans for minor realignment of public streets, some of which have been implemented or are currently underway. However, the intersection improvement plans do not adequately address the overall site access challenges facing the area. The possibility of realigning the frontage road, Nelson Dr., and improvements to Red Powell Dr. to provide better access through the area has been identified, but further analysis and recommendations are needed.

Much of the area was developed when it was located in unincorporated Sedgwick County and under rural land use regulations. Properties have since been annexed into the City of Derby, and many of the existing developed properties are inconsistent with current regulations and patterns of development. Several large acreage properties are largely underutilized and could offer great development potential, but lack adequate access and services. Other properties have been divided into lots that do not meet current regulations, and several existing structures are now nonconforming.

In 2013, the City worked with area property owners to establish a Tax Increment Financing District (TIF) to finance needed improvements within the north part of the plan area. A large national retailer (Menards) has purchased property within the TIF District, but development and construction has not yet occurred.

The City Council has made it a priority to further assess the needs of the plan area in order to identify a development strategy that will keep the area a viable commercial sector of the City, improve traffic safety along Highway K-15, and enhance aesthetics and property values within the plan area.

OBJECTIVES


The purpose of this project is to assess the existing strengths and weaknesses of the plan area, identify barriers to development, and present opportunities to improve the area's economic vitality.

The project should result in an Area Plan which will recommend strategies and actions to enhance and support development of the area to its full potential. The plan should include an assessment of existing physical, market and regulatory conditions, and make recommendations regarding expected or beneficial patterns of land development/redevelopment, realignment of public streets, business community needs, economic/development incentives, integration of bicycle and pedestrian modes of transportation, and other potential topics identified by the respondent, all intended to enhance new development or redevelopment within the plan area.

PROJECT BUDGET AND TIMELINE

The City anticipates and has budgeted for fees in the range of $50,000 to $75,000 for completion of the project and anticipates a project timeline of approximately 6 months. The timeline will include the planning process, public engagement and development of a final Area Plan. Final presentations to the Planning Commission and City Council, including final adoption of an Area Plan are expected to occur within the timeframe, but the timeline may be extended based upon resource availability or other unforeseen events or activities.

TENTATIVE TIMELINE

The following tentative dates are provided to assist consultants in preparing proposals. A final schedule will be negotiated with the contract for services.
Issue Request for Proposals ......................................................................... April 3, 2017
Proposals Due .............................................................................................. May 1, 2017
Short List Interviews ............................................................................... May 15-19, 2017
Final Selection ............................................................................................ May 26, 2017
City Council Award Contract ....................................................................... June 13, 2017
Public Engagement .................................................................... September-October, 2017
Draft Plan Delivered to City .................................................................. November 2, 2017
Planning Commission Presentation ...................................................... November 16, 2017
City Council Presentation/Adoption ...................................................... December 12, 2017
Final Copies of Plan Delivered to City .................................................. December 19, 2017

To view the whole RFP: DOWNLOAD ATTACHED DOCUMENT
Publication Date/Time:
4/3/2017 2:00 PM
Closing Date/Time:
5/1/2017 5:30 PM
Submittal Information:
Cody Bird, 611 N. Mulberry, Ste. 300, Derby, KS 67037
Contact Person:
Cody Bird, City Planner
611 N Mulberry Rd., Ste. 300
Derby, KS 67037
codybird@derbyweb.com
Business Hours:
M-Th 7:30 - 5:30, F &;30-12:30
Miscellaneous:
SUBMISSION CRITERIA
Proposals will be accepted until close of business (5:30pm) Monday, May 1, 2017. Five (5) copies and one (1) electronic copy of the proposal package must be submitted and shall include the following:

1. Consultant’s general approach to undertaking and completing the project, including any unique features which may be anticipated

2. Consultant firm brochure

3. List of similar projects and references

4. Estimated fee range for performance of the items listed in the provided scope of work and any additional fees necessary to complete any additional work suggested by the respondent but not included in the requested scope of work

5. Resumes of key personnel to be assigned to this project including a statement of each person’s role, experience and qualifications

6. Submission should demonstrate that the consultant has familiarized themselves with the area and should demonstrate a clear understanding of the project goals and identify challenges and opportunities for redevelopment of the plan area.

Related Documents:

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City of Derby
City of Derby
611 Mulberry Road
Suite 300
Derby, KS 67037-3533
Ph: 316-788-1519