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Bid Number: 2022-034
Bid Title: Commercial Grade Zero Turn Mowers
Category: Landscape Material & Services
Status: Closed

Description:

CITY OF DERBY

REQUEST FOR BIDS

Two (2) 2022 or newer Commercial Grade Zero Turn Mowers

Bid Number 2022-034

Sealed bid for Two (2) 2022 model year or newer Commercial Grade Zero Turn Mowers will be received by the City of Derby, Kansas 67037 until 2:00 P.M., Tuesday, November 29, 2022 and then at said office will be publicly opened and read aloud.

The bid must be submitted in a sealed envelope, addressed to the City Clerk of the City of Derby, Kansas. Each sealed envelope containing a bid must be plainly marked on the outside of the envelope as “Commercial Grade Zero Turn Mowers Bid” and sent to the City Clerk, 611 N Mulberry, Derby, KS 67037.

The mowers supplied shall meet the minimum specifications attached, and must be current standard production, new and unused. Machine may exceed the minimum specifications. Bidder shall verify compliance with the attached specifications by so denoting next to each item. Complete printed literature, publications, and photo of the unit proposed must be included with each bid. Machine must be demonstrated prior to bid opening in order to be considered. 

Bids must be good for a period of ninety (90) days.

The City of Derby with or without cause may reject any or all bids.

Each bidder shall specify the delivery date, not to exceed ninety (90) days after receipt of the purchase order. Delivery shall be made to the Public Works, Park Division after all pre-delivery services have been performed.

Machine specifications may exceed those listed on this RFB and should be included in the response with submitted bid.

Steve White

Director of Parks

GENERAL INFORMATION

This request is for Two (2) 2022 model or newer Commercial Grade Zero Turn Mowers that meets the specifications listed. It is the intent of these specifications to describe Two (2) 2022 model year or newer Commercial Grade Zero Turn Mowers that is capable of accommodating the needs of the City.

In order to permit manufacturers to follow their standard manufacturing processes, minor deviations from the provisions of these specifications will be considered.  Such deviations will be approved only at the discretion of the City and only if such approval, in the opinion of the City, does not adversely affect the operation, maintenance, productivity or the life of the machine or any of its parts.  All deviations, however insignificant, must be fully explained on response sheets and shall become part of the bid.  There shall be no deviations from the specifications or the intent of the specifications, except which are listed and which are expressly approved as part of the bid acceptance.  The City reserves the absolute right in its obligation to the public, to accept the best bid to serve the public interest.

Questions regarding this bid request must be made in writing and directed to Steve White, Parks Director at .

INSTRUCTIONS TO BIDDERS

Preparation of Bid.  Bid shall be made on the Bid Form included in this request for Bids.  Bid information shall be entered into the appropriate space on the Bid Form. All costs of bid preparation are the expense of the bidder.   No electronic, verbal, facsimile or telephone bid will be accepted.

Examination of Bid Documents.  The Bid Documents consist of this Request for Bid, each document listed on the table of contents of the Request for Bid, and any addenda which may be issued.  Submission of a bid shall constitute bidder’s acknowledgment upon which the City may rely that bidder has thoroughly examined and is familiar with the Bid Documents.   No claim for additional compensation will be allowed beyond that stated in the bidder’s submitted Bid Form.   Neglect or failure of the bidder to receive or examine all or part of the Bid Document shall in no way relieve the bidder from any obligations with respect to this bid.

Conformance to Bid Requirements.  All requested attachments shall be submitted with the completed bid form and in the designated format.  Bids shall conform to the requirements of this Request for Bid.   Failure to comply with all requirements of this Request for Bid may result in bid rejection.

Interpretation of Bid Documents and Addenda.  Should a bidder discover conflicts or ambiguity in the Bid Documents that require a decision or explanation, bidder may request an interpretation. Such a request shall be made in writing and delivered to the buyer identified on the cover page of this Request for Bid no later than five (5) calendar days before the deadline for receipt of bids. Every interpretation made to bidders will be in the form of an Addendum issued by the City. Addenda, if issued, will be sent as promptly as possible to all parties that have been issued Bid Documents. Bidders shall acknowledge the receipt of Addenda on the Bid Form.

Submission of Bid.  Bidders shall submit two originals (clearly marked ‘Original’) of the completed Bid Form, together with any required attachments or explanatory materials, prior to the time and date set for receiving bids as stated on the cover page of this Request for Bid and/or any modifying Addenda thereto. Bids shall be delivered in a sealed envelope clearly marked with the applicable bid number addressed to:

                                    City Clerk

                                    City of Derby

                                    Attn: Commercial Grade Zero Turn Mowers Bid

                                    611 Mulberry

                                    Derby, Kansas 67037

Modification or Withdrawal of Bids.  Bids may be modified or withdrawn prior to the bid submission deadline.  Bids modified must be retrieved by bidder, at bidder’s expense, and resubmitted with corrected information prior to the bid submission deadline.  There will be no extensions for bid modification beyond the bid submission deadline.

No bids may be modified after the bid submission deadline.

Late Bids.  Bidder shall be responsible for the timely delivery of bid. Bids received after the deadline for receipt of bids shall not be accepted and shall be returned to the bidder unopened unless necessary for identification purposes.

Bid to Remain Open.  The bidder shall guarantee its bid for a period of ninety (90) calendar days from the date of bid opening.

Contract Award.  Contract award will be made to the lowest responsive and responsible bidder(s). The acceptance of a bid will be evidenced by a written Purchase Order/Contract delivered to the successful bidder. The successful bidder agrees to abide by the specifications, requirements, terms and conditions contained in the Contract Documents. 

Contract Documents.  The successful bidder will be required to enter into a Purchase Order/Contract that is acceptable to the City. Special Provisions within the contract may allow for the addition of attachments, amendments, and special conditions that may be negotiated by the successful bidder and the City. Contract documents will consist of this bid invitation, its attachment(s) and addenda, if any; the successful bidders completed and signed Bid Form; and a Purchase Order/Contract issued by the City. In the absence of any language to the contrary in the executed Purchase Order/Contract, this bid invitation, its attachment(s) and addenda, if any, will be the determining document in questions of compliance with the specifications for this bid.

Reservations.  The City reserves the right to: 

  1. Postpone the date and time announced for receipt of bids by issuance of an Addendum at any time prior to the deadline for receipt of bids; 
  2. Reject any bid that is conditional in any way or that contains erasures, items not called for, items not in conformity with applicable law, changes, additions, alternate proposals, or any other modifications of the Bid Form which are not in accordance with the Bid Documents; 
  3. Make any investigations deemed necessary to determine if a bidder is responsive and responsible; 
  4. In the event that only one bid is received in response to this bid invitation, require the sole bidder to submit cost or pricing data to assist in determining if the price is reasonable; 
  5. Reject any or all bids, including any bids that are found to be non-responsive or submitted by a bidder that is not responsible; 
  6. Waive minor defects or irregularities in any bid, provided that the discrepancy does not affect the bid amount or give the bidder an advantage over others; 
  7. Accept a bid which offers a newer product than specified if, in the opinion of the buyer identified on the cover page of this bid invitation, it offers equal or greater functionality than the specified product, even though it may not comply with bid specifications in every detail; 
  8. Award a Purchase Order to a single bidder for the entire procurement or to multiple bidders by line item, in groups, or in phases, according to specifications. 

BID REQUEST OVERVIEW

Purpose:                      Two (2) 2022 model year or newer Commercial Grade Zero Turn Mowers

Bid Request Date:       November 8, 2022

Due Date:                    Tuesday, 2:00 p.m.  November 29, 2022

Proposal Opening:      Tuesday, 2:00 p.m.  November 29, 2022

Requested Action

Send competitive bids to:

                                    City Clerk

                                    City of Derby

                                    Attn: Commercial Grade Zero Turn Mowers Bid

                                    611 Mulberry

                                    Derby, Kansas 67037

Attachment:   Bid Form

CITY OF DERBY

BID FORM

Two (2) 2022 or newer Commercial Grade Zero Turn Mowers

Bid Number 2022-034

                                                           Minimum Specifications              Yes/No            Notes

                                                          Mower 1

Engine type:                           Gasoline, Air-Cooled EFI                  ______            ______                        

Minimum Horsepower:        37HP                                                   ______            ______

Mower Deck:                         60” or 61” side discharge                   ______            ______

Operator controlled

Discharge:                              Included                                              ______            ______

Rear-deck anti scalp:            Included                                              ______            ______

Mulch Kit:                             Included                                              ______            ______

Spindles:                                 Steel shaft with sealed bearings          ______            ______

Deck Construction:               7-gauge steel                                       ______            ______

Mowing Height:                     1”-5”                                                   ______            ______

Fuel Tank Capacity:             11 gallons                                            ______            ______

ROPS:                                    Dual post, foldable with seat belt       ______            ______

Hydraulic System:                Hydrostatic Drive                               ______            ______

Steering:                                 Independent lever control                   ______             ______

Deluxe Seat:                           Included                                              ______            ______                                              

Two sets of spare blades:      Included                                              ______            ______

Operator’s manual:              Included                                              ______            ______

Parts & Service manuals:     Included                                              ______            ______

Warranty: Manufacturer terms of warranty, including engine (explain)______________________________________________________________________________________

CITY OF DERBY

BID FORM

Two (2) 2022 or newer Commercial Grade Zero Turn Mowers

Bid Number 2022-034

                                                          Minimum Specifications               Yes/No              Notes

                                                         Mower 2

Engine Type:                         Gasoline, Air-Cooled EFI                  ______            ______                        

Minimum Horsepower:        38HP                                                   ______            ______

Mower Deck:                         104” rear discharge                             ______            ______

Hydraulic Deck Lift:            Included                                              ______            ______

Rear-deck anti scalp:            Included                                              ______            ______

Mulch Kit:                             Included                                              ______            ______

Spindles:                                 Steel shaft with sealed bearings          ______            ______

Deck Construction:               7-gauge steel                                       ______            ______

Mowing Height:                     1”-5”                                                   ______            ______

Fuel Tank Capacity:             11 gallons                                            ______            ______      

ROPS:                                    Dual post, foldable with seat belt       ______            ______

Hydraulic System:                Hydrostatic Drive                               ______            ______

Steering:                                 Independent lever control                   ______             ______

Deluxe Seat:                           Included                                              ______            ______

Two sets of spare blades:      Included                                              ______            ______

Operator’s manual:              Included                                              ______            ______

Parts & Service manuals:    Included                                              ______            ______

Warranty: Manufacturer terms of warranty, including engine (explain)______________________________________________________________________________________

CITY OF DERBY

BID FORM

Two (2) 2022 or Newer Commercial Grade Zero Turn Mowers

Bid Number 2022-034

Mower #1: Make, Model & Bid Price (FOB City of Derby, Ks) $_______________________

Trade Value for 2008 Gravely 60”: $______________________________________________

Total Cost: $__________________________________________________________________

Estimated Delivery date: ________________________________________________________


Mower #2: Make, Model & Bid Price (FOB City of Derby, Ks) $_______________________

Trade Value for 2001 Hustler Z 60”: $_____________________________________________

Total Cost: $__________________________________________________________________

Estimated delivery date: ________________________________________________________

Vendor Name: _________________________________________________________________

Vendor Mailing Address: ________________________________________________________

Vendor Contact Person: _________________________________________________________

Contact Person Telephone Number: _______________________________________________

Contact Person Email: __________________________________________________________

Vendor Representative: _________________________________   Date: __________________

                                                Signature

DOWNLOAD BID INFORMATION

Publication Date/Time:
11/7/2022 12:00 AM
Closing Date/Time:
11/29/2022 2:00 PM
Submittal Information:
611 N. Mulberry, Suite 300 Derby Kansas 67037
Contact Person:
Questions regarding this bid request must be made in writing and directed to Steve White, Parks Director at stevewhite@derbyweb.com.
Business Hours:
7:30-5:30 M-TH, 7:30-12:30 F
Related Documents:

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